February Commons Business Meeting Minutes

February 12, 2020
Located at Monmouth County Library with 16 attendants

Officer Reports:
Seneschal: (Islah) All officers need to make a list of inventory for your office by 2021. All officers need to have deputies for your office. Lady Brigit created a Baronial Google Group 2 years ago, that we haven’t been using. We are using it now in replace of the Yahoo Group. I sent out invitations, accept them. If you didn’t receive one email me and I’ll send you one. I attended Curia, they are creating a 6-month term Youth Champions. All other business was tabled.

Exchequer: (Aaron) via Text, “Financial Report: Opening balance $10,44.75 as of 1/1. Closing Balance $9,045.67 as of 1/31. Pending deposit $990.00. Approximately $250 dollars in outstanding checks.” Baronesses: (Tysha) Bellringers was great!! Birka was great, I got a gift bag of presents! Crown’s Bardic is next week, Mairghread will be representing the Barony. I may be at Mudthaw. I’ll be Representing the Barony at Gulf Wars again this year. (Mairghread) via text, “thank you to everyone who made Bellringers a success! We have a royal baker, Bonnie! My next planned events are Bardic and Mudthaw. On a personal note my mom was diagnosed 3 weeks ago with cancer, so I beg your patience as my family negotiates our new normal through the
obstacles of life-altering surgeries, final diagnosis, and chemo and radiation schedules. The next few weeks are going to be very hard and chaotic till we settle. So thanks in advance.”

Arts & Science: (Sara) Lot’s of goodies for Largess Challenge. Jeremy was the general A&S Challenge winner.

Chancellor Minor: (Mairghread K) 4 of the littles came through point. We made tambourines! Planning an obstacle course for SRWC.

Chatelaine: (Evalina) People used gold key at Bellringers. No new contacts. The new people at the event seemed to have a good time.

Chronicler: (Randver) Chronicling!

Herald: (Duncan) no report in Florida

Web Minister: (Raffaella) no report

Mistress of the List: (Brigit) via Email, “My apologies for not being able to attend this month’s meeting. I am recovering from an automobile accident and was in too much pain to travel today. If anyone needs to renew their Armored Combat or Period Fencing authorization, or your Auth card(s) need replacing please let me know. All authorizations and re-auths require the waiver on the form to be signed before submitting even if you hold a current membership card.. All authorizations are valid for 4 years and expire on your birthday of that 4th year. I have agreed to act as MoL for SRWC. I will be asking around for additional help and if anyone is interested in learning the MoL’s system please feel free to ask. See ya next month.”

Knight Marshal: (Ioaness) no report. (Hrafn) Fighting has been happening. (Islah) it’s time to renew the Insurance for Hopewell, $50 dollar fee. The trial has been going we and hasn’t cost the barony any money. The insurance fee was approved.

Captain of Archers: (Elizabeth) No archery activity to report, hiatus until Spring.

Fencing Marshal: (Ciaran) via Facebook, “Hey we aren’t going to be able to make it to the business meeting tonight. Practice is still going and we’re slowly building up more people (our average is up to 6 now) and we have the fabric for the tunics at much lower than budgeted for. I’ll bring the receipt to the next meeting. If anyone is interested, we are going to host an unofficial crafty day for making the tunics as well as stuffed animals for the toy box that will be at our house on March 21. I think that’s everything to report.”

Thrown Weapons Marshal: (Ichabod) Big meeting at Birka, I was unable to attend. Deputy (Gilbert) is available to take over in June.
Keep by the Endless Sea: (Hrafn) We had a crafty day this past weekend. People did crafts! Next meeting is at SRWC. We now have regalia! I purchased a key for the Keep Seneschal at Birka.

Event Wrap-up:
Bellringers 2/8/20: (Evalina) 60 attendance: 54 Adults, 6 Children, 13 NMS, 28 Feast. Total profit $136.95, Pending refund from Feast Steward $81.39. Thinking about reducing the number of tables for feast next year.

New Event:

Upcoming Events:

Southern Region War Camp 5/29/20-5/31/20: (Hrafn) I have staff! Still need Heavy MIC, Dayboard, and a Cry Herald. Will be contacting TRH about adding a Crown’s Champion to SRWC.
Pennsic War 49: (Tysha) Is Coming! Pre-Registration is open, register now! Send tent info if it’s changed. Going to talk to Land about reappraising our land block after all the water damage and repairs from last Pennsic. (Conchobar) Looking for input about the meal plan since everyone is on staff and busy. We’re going to hire minions for setup and breakdown since there is such a small group at the beginning and end of Pennsic. Don’t complain if fees go up!

Lakewood Renaissance Faire 9/18/20-9/20/20: (Mary) Third weekend in September!!

Ghosts, Ghouls, Goblins, & the Great Old Ones 10/9/20-10/12/20: (Randver) 1
st Cthulu/Lovecraft
themed GGG! Need a Co-Event Steward, Dayboard Steward, and Troll.

Bellringers 2021: Bid needed.
Old Business:
New Business:
-(Tysha) Their Excellencies are looking for retainers and guards.
-(Tysha) Brenwen the Faire is driving down to Gulf Wars, looking for people to carpool. Event is March
14-21st
.